A FEW QUICK TIPS TO MAKE YOUR EMAILS MORE EFFECTIVE

  1. Understand that Email is not always the best form of contact

If you have a really important issue to discuss, or you are upset with someone, emailing is generally not the best answer. Speak to the individual in-person, or if that’s not possible, pick up the telephone and call them.  And if two emails have gone back and forth, and you’re about to send a third, DON’T! Pick up the phone and SPEAK to the person, human to human.

  1. Don’t say anything in email you wouldn’t say in person

This advice has certainly been given before. But, it is always worth reminding ourselves about the importance of being polite, professional, and helpful. From my perspective, all of us need to be very customer-focused at all times, regardless of who we see as our ‘customer.’

  1. Use a good “Title” in your Subject Line

Effectively use the Subject Line – it’s the Title of your email. A good Subject Line/Title increases the chance your intended message will actually be read.

AND – if the subject changes within the email, don’t keep using an old “re:irrelevant title;” change the Subject Line/Title to reflect the updated email info before resending.

  1. Keep it Short

Emails should be brief and to the point. If the message really NEEDS to be long, break it up into ‘easy-to-read’ sections, using bullet points. Generally, you want to keep your email to less than 5 sentences; doing so helps both the writer and the reader.

  1. Don’t ignore basics of English

Just because it’s an email, doesn’t mean we can write it like a text message. Doing so indicates laziness and a lack of professionalism. Keeping it short doesn’t mean it is OK to ignore grammar rules and proper spelling.

  1. Use “TO” and “CC” appropriately

When someone’s name goes on the “TO” line, it signifies they are expected to ‘DO SOMETHING’ about the contents of the email. When someone’s name goes on the ‘CC’ line, it signifies they are receiving the email for ‘information only.’

If you put multiple names on the “TO” line, be sure to spell-out within the body of the email exactly what each person is expected to do

  1. Be careful about ‘Replying To All’

Make sure you understand the difference between replying to one person and replying to everyone on the initial message. Many, if not MOST emails do not need to be sent to a large group. It distracts people from important tasks, and slows down the communication process. Before hitting ‘reply all,’ re-read tip # 6.

  1. Acknowledge Important Emails

If somebody sends you important documents, files or a message, make sure to quickly acknowledge receipt; otherwise, the sender may be uncertain that you received them. It doesn’t have to be long; it can simply read ‘thanks, I got your info and will reply soon.

  1. Create a Standard Response

If you find yourself sending repetitive responses, compose a ‘draft message’ and save it in your drafts folder. You can then use your standardized response over and over again; just don’t forget to personalize it by including that receiver’s name within your message.

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a few tips to MAKE YOUR RESUME GET NOTICED!

Richard Castellini, VP at CareerBuilder.com said “Hiring Managers often spend less than one minute reviewing a candidate’s resume.” I have heard from some recruiters they spend as little as 6 seconds per resume! So – make your resume GET NOTICED:

Put your job title in ALL-CAPS and BOLD. It’s the job title that’s important; more so than WHERE you worked (company name).

Remove “month” out of your dates; just use the years. Using months can tend to look like “clutter.”  Remove the period (“.”) from the end of bulleted lines; they are not really sentences.

Remove the period (“.”) from the end of bulleted lines; they are not really sentences.

Overall, you want to do much more than just list your job duties. You want to show how you did something SPECIAL, that someone else in that same role, would not, or could not do. Did you SAVE the department money, or time, or personnel, etc.? Did you create a report that provided better information in a timelier manner, etc.? If so, ensure they STAND OUT in your “accomplishments” list.

 

You need a resume that gets results, and I can help you! As a Human Resources professional, and Adjunct Professor, I have helped hundreds of people develop winning resumes. Send me your 1st draft; I will provide a FREE review to help improve your One True Marketing Tool, and make your resume the One That Gets Noticed!

For a free review, email LetMeReviewYourResume@gmail.com

USE THIS ADVICE TO MAKE YOUR RESUME GET NOTICED:

Use your resume to “MARKET” yourself to hiring managers.

  • Make your statements ACTIVE
  • Show how you STAND OUT
  • Tell the story of YOUR WORTH

As I have said in the past, resumes are marketing documents. They are not a career retrospective of what you have done or a boring list of your work history, education, and professional information. Your resume is a SALES tool; you are selling you. So, tell the reader what you bring to the role that puts you at the top of the pile. Really good resumes convey power and display confidence.

While a strong resume won’t get you a job, it will position you as a highly qualified and competitive candidate and provide a compelling introduction to get you to the next step – The Interview for your #DreamJob!

Remember what recruiters are looking for:

  • 77% look for relevant experience
  • 48% frequently consider a candidate’s ability to demonstrate specific accomplishments
  • 41% consider whether the resume is customized to the open position and to the Company

 

You need a resume that gets results, and I can help you! As a Human Resources professional, and Adjunct Professor, I have helped hundreds of people develop winning resumes. Send me your 1st draft; I will provide a FREE review to help improve your One True Marketing Tool, and make your resume the One That Gets Noticed!

For a free review, email LetMeReviewYourResume@gmail.com

The Future Is Now!!

 You may remember the Saturday morning cartoon, The Jetsons.  They had flying cars, wrist watches that doubled as phones, and video-based communications; we do not have the flying cars yet, but we do have wrist watch-based phones, and we have videophones.  And those videophones are set to take over the job hunting interviewing process.

 

About 25% of companies are taking advantage of Skype and what it has to offer.  The most obvious usefulness is how well prepared and/or serious a candidate will be when doing this interview. Get familiar with the technical aspects of Skype – use it with family or friends a few times so that you will be prepared when (not “if”) you are asked to be a part of a Skype interview.  Ensure you are not constantly looking down toward your monitor, but instead, like a TV reporter is taught to do; look at the camera, and think of it as the “eyes of your interviewer.” 

 A couple more Skype etiquette tips:

  • Even though you will most likely be doing your Skype interview from home, be sure to look your best!  Use the same professional dress code you would follow for an in-person interview. 
  • Avoid distractions:
    • Turn off other computer programs
    • Turn off your cell phone
    • Close doors to avoid children, pets, or other interruptions.
  • Ask for a contact number once you have logged in; in case any technical challenges arise, you’ll be able to call them back. 
  • Ask the interviewer if they can see and hear you well, before the ‘official’ start of the interview, so you can make any needed adjustments. 

Good luck with your job search, and have fun with your Video interview!  

JOB HUNTING? TAKE CARE OF YOURSELF

You’ve probably seen dozens of articles about things to do while unemployed.  I bet I’ve read about all of them, as I progress through my own journey of finding a new job.

LOOK GOOD AND FEEL GOOD

But there is something I haven’t seen that is VERY important:  taking care of yourself physically.  My journey included adding 30 extra pounds due to stress while wrapping up my previous job.  I saw a photo of myself, and could not believe how overweight I looked.  So part of my job search has been focused on losing weight.  If you have done so (or are thinking about it), you know that dropping 30 to 40 pounds has incredible health benefits.  When you look good and feel good, you can present a “better you” in an interview.

MAKE TIME FOR FUN STUFF

For many of us, the word ‘exercise’ does not sound like fun, so don’t use that word!  Think of something you enjoy that moves your body: walk around your neighborhood, go for a swim, ride your bike (my personal preference), dance, make your desk chair an exercise ball, etc.

A BETTER YOU

Doing something fun gives you time to unwind, and to think clearly about your job search.  It’s true; endorphins make you feel good.  When you feel good about yourself, you project a more confident persona, and remember, it’s all about presenting the best you in an interview.

Let me know what other suggestions you have for dealing with the stress of a job search. I’d love to hear from you!